Temporary Operations Lead

School of Visual Arts

sva.edu

Under the supervision of the Chair of MA Curatorial Practice at the School of Visual Arts, the Temporary Operations Lead will provide essential administrative and operational support to ensure the smooth functioning of the department’s facilities, events, and student services. This role is ideal for an organized and detail-oriented individual who can effectively manage multiple responsibilities in a dynamic academic environment.

This temporary employment opportunity begins in March 2025 and may continue through the end of the academic year, May 2025.

Responsibilities

DUTIES AND RESPONSIBILITIES

With the Chair, serve as a point of contact for department faculty, students, SVA departments, and external vendors.
Maintain a front desk presence during departmental hours (10:00 am - 6:00 pm).
Lead general administrative tasks, including scheduling, email correspondence, and document management.
With the Chair, supervise administrative tasks performed by the department part-time Coordinator.
Work with the department Coordinator on weekly social media posting and presence.
Oversee the maintenance of department facilities, equipment use, and submitting maintenance requests.
Support budget tracking by collecting and organizing financial data, processing reimbursements, and reconciling departmental credit cards.
Coordinate student exhibitions, public programming, and workshops, including scheduling, logistics, and equipment.

Facilitate IT and academic technology support, including Canvas training coordination for faculty and students.

Assist the Chair in managing student admissions processes, including application tracking, interview scheduling, and student registration support.
Assist with department event planning and coordination, including setting up spaces, organizing materials, and supporting promotional efforts.
Provide operational support for guest speakers, mentors, and outside vendors, including processing payments and tracking invoices.
Maintain department records, digital archives, and social media updates.
Perform other duties as assigned to support department operations.

Requirements

MINIMUM QUALIFICATIONS

A bachelor’s degree and five (5) years of demonstrated experience, or a combination of education and relevant experience.

PREFERRED QUALIFICATIONS

Experience in office administration and budget management is strongly preferred.
Experience in event planning and management.
Proficiency in Mac OS, Microsoft Office, and Google Suite.
Experience with the following platforms: Facebook, Instagram, X, LinkedIn, YouTube, and Eventbrite.

How to Apply

To be considered for this position, candidates must submit the following to the job posting (no emails or phone calls):

Resume
Cover Letter

Only shortlisted candidates will be contacted for further steps.

Apply