Sphere of responsibilities:

Personal Assistance & Holiday Support:

• Run personal and studio-related errands, including purchasing supplies, pickups, deliveries, and returns.

• Assist with holiday gifting, including sourcing, purchasing, packaging, and shipping.

• Update mailing lists, verify addresses, and prepare holiday cards, including handwritten envelopes.

• Assist with travel bookings, scheduling, and general administrative requests.

• Manage all RSVP’s for the artist / director and her family.

Studio Organization & Office Management:

• Maintain a clean, organized, functional, and well-stocked studio.

• Office organization, including extensive filing, sorting, labeling, and maintaining physical and digital records.

• Organize studio supplies, cabinets, storage areas, and shared workspaces.

• Monitor office supplies and proactively purchase, replenish, and organize materials as needed.

• Assist with general studio upkeep, including tidying, light cleaning, and ensuring the workspace is presentable and operational.

• Scan, categorize, and file receipts, invoices, and administrative documents.

• Identify opportunities to improve studio organization and implement practical systems for maintaining order.

Inventory, Shipping & Fulfillment:

• Assist with webshop orders, packaging, inventory, and e-commerce fulfillment.

• Maintain shipping spreadsheets, tracking information, and follow up on domestic and international shipments.

• Organize office areas and storage units.

Creative & Digital Support:

• Assist with social media, including Instagram and Facebook.

• Support basic website and e-commerce updates.

Skills & Qualifications:

• Minimum 6 months of relevant experience in a creative studio, gallery, production company, office administration, or personal assistant role.

• Exceptional organizational skills and a genuine interest in filing, sorting, cataloging, and maintaining orderly spaces.

• A proactive, resourceful, no-task-too-small attitude with a willingness to handle both routine and unexpected tasks.

• Highly detail-oriented, reliable, and capable of following projects through to completion.

• Ability to work independently, anticipate needs, and take initiative without constant direction.

• Strong multitasking and time-management skills, with the ability to prioritize competing requests.

• Proficiency in Google Workspace and Microsoft Office, particularly spreadsheets and document management.

• Familiarity with Photoshop, InDesign, Illustrator, Squarespace, and social media platforms is a plus.

• editing and premiere experience is a plus.

• Background in art, photography, film, or gallery operations preferred but not required.

• Professional, discreet, flexible, and comfortable supporting both personal and studio needs.

• Valid driver’s license and reliable transportation preferred.