• Track projects and associated budgets to keep staff, travel and material budgets within proposed estimates.

• Ensuring the studio environment is clean, organized and functional.

• Managing office supplies, art lab van stocked and organized, studio equipment and facilities are functional and available.

• Scheduling of meetings, onsite assessments, and any appointments for the Director and Conservators.

• Update and maintain the studio calendar.

• Manage the onsite staff schedule and ensure hours are allotted correction per project.

• Maintain office budget and manage expenses for each project.

• Approve purchases and ensure invoices are paid on time.

• Communicate clearly and proactively with clients.

• Basic bookkeeping.

• Facilitating effective communication between all team members.

• Handle or oversee contractors and associated contracts.

• Coordinate travel arrangements for projects, staying within estimated budgets.

• Organize files and maintain digital records.

• Create templates and forms for assessments, proposals, and reports.

• Obtain necessary city permits for street closures during on-site work.

• Edit and process photos using Adobe Photoshop and Lightroom.

• Perform, assist with, or supervise project research as needed.

• Must be practiced in Mac OSX, Microsoft Office, and Adobe Creative Cloud

• Bachelor’s degree in a relevant field and 2+ years of experience in a museum, gallery, artist studio or similar setting.

• Background in fine arts, with strong attention to detail.

• Photography and photo editing skills.

• Must be excited and willing to learn new processes and techniques, especially as related to the conservation of artworks.

• Self-motivated and proactive, with a strong work ethic.

• Positive, solution-oriented attitude.

• Clear, direct, and honest communication skills.

• High attention to detail and accuracy.

• Strong problem-solving abilities and adaptability.

• Willingness to take on tasks outside the core job description as needed.

• A minimum 2-3 year commitment is required.

• Ability to lift up to 50 lbs.

• Valid driver’s license and reliable vehicle for travel to job sites and supply transport.

• Ability to wear a respirator as needed during physical tasks.

This job may require occasional travel throughout the US. The listed responsibilities and qualifications are not exhaustive and may evolve based on company needs.