• General reception (phone, email, and in-person). Main point of phone contact for clients, shippers, and inquiries.

• Collaborate with the Director to manage and oversee all aspects of studio operations.

• Coordinate conservation projects with conservators, technicians, the operations manager, the photographer, shippers, and clients.

• Maintain and manage studio calendars ensuring meetings and events are scheduled and recorded, and all parties involved are apprised of their commitments and prepared for their various engagements.

• Draft and manage internal and external studio communications, acting as a key liaison between the studio and its clients.

• Oversee multiple concurrent projects, both in-studio and on-site, ensuring deadlines are met and all stages—from inquiry to final reporting—are carried out.

• Provide logistical and administrative support to conservators, including record-keeping and preparation, organization, and filing of documents for projects.

• Coordinate and organize artwork shipments in collaboration with technicians, shippers, and clients.

• Lead staff meetings to encourage collaboration, share updates, and align priorities.

• Research artists, materials, and information relevant to conservation projects.

• Prepare, edit, and ensure the accuracy of treatment and condition templates and reports.

• Ensure all documents are correctly named, shared, filed, and backed up.

• Keep the team informed of auction and art fair dates and deadlines; coordinate art fair itineraries for traveling/on-site conservators.

• Manage material inventory, and help with general office maintenance and upkeep.

• Coordinate studio events and tours and assist conservators with preparation for education courses taught at MAC.

• Demonstrated knowledge of best practices in fine art management, including handling, care, preservation, installation, storage, and registration.

• Bachelor’s degree (minimum), preferably in art history, arts administration, or art business (MA preferred).

• A minimum of two years of professional experience in a gallery, museum, auction house, or artist studio.

• Strong knowledge and appreciation for modern and contemporary art, with a focus on paintings.

• Exceptional communication skills, both written and verbal, with the ability to interact professionally and courteously with clients, vendors, and staff.

• Excellent grammar, proofreading skills, and command of English.

• Good judgment, great memory, very strong attention to detail, excellent problem-solving skills, punctuality, and dependability.

• Ability to calmly but effectively handle sensitive and confidential situations and deadline-driven tasks.

• Ability to work in an open office environment, hear and process many voices, multi-task, and keep track of everyone’s needs.

• Positive, team-oriented attitude with self-motivation, discretion, and a personable demeanor.

• Comfortable around high-value works of art and a range of individuals.

• Ability to work for extended periods at a computer. Proficiency with Mac computers. Skilled in Microsoft Office, Adobe Photoshop, Google Suite, and AirTable (or similar art management database).

• Candidates must be able to work in the US legally.

*Note this is not a conservation or pre-program conservation position.

Benefits and perks

• 100% paid Health Insurance

• Optional pre-tax dental and vision insurance

• 401(k) retirement savings plan with a company match

• Pre-tax commuter benefits

• Paid vacation (increases with tenure)

• Paid holidays including the week between Christmas and New Year

• Bonuses/raises (subject to revenue and performance)

• Gym membership discount and other perks offered by the Starrett Lehigh Building