Artwork Database Management:

Maintain Artlogic database:

• Create all artwork records

• Maintain artwork locations, condition reports, artwork production expenses, registration paperwork (incoming/outgoing)

• Train staff on database best practices

• Create all sold artwork invoices; create COAs upon request

• Create loan, consignment, on-approval paperwork, maintain consignment calendar

• Conduct quarterly inventory check with Directors

• Manage artwork records in client management software

• Organize and maintain all images and files in cloud storage system

Shipping:

• Arrange for the safe transportation of artworks to and from the gallery, storage facility, art fairs, clients, and loan destinations

• Provide client quotes and manage all shipments from start to finish

• Maintain shared shipping document with staff

• Scan and file all BOLs and client signed invoices

• Conduct and file condition reports on all incoming and outgoing artwork

• Knowledge of state sales tax, import duty and VAT for international transport

• Art handling assistance as needed

Vendor Management:

• Maintain and develop a strong vendor network; ability to negotiate best pricing and ensure invoices are in line with estimates; facilitate smooth and timely deliveries

• Manage and hire photographers

• Direct all photo-shoots and ensure digital assets are provided in a timely manner

• Process all incoming images, editing as needed

• Organize files in the appropriate folders in a consistent format

• Manage production needs for the gallery

• Coordinate framing, pedestal fabrication, and exhibition production needs

• Filing receipts, generating production agreements

• Insurance

• Provide COIs for art fairs

• Annual insurance coverage update report

• Building Maintenance

Nazarian / Curcio is seeking an experienced Registrar to join its Los Angeles team. The ideal candidate will have 2-3 years of experience in registration within a commercial art gallery, museum, or similar environment. They should possess a BA, MA, or MFA in art history, studio art, museum studies, or a related field. Proficiency in ArtLogic, Arternal, Google Docs/Sheets, Photoshop is preferred, alongside strong organizational skills, exceptional attention to detail, punctuality, and excellent communication and problem-solving abilities. The ability to thrive in a fast-paced, high-pressure environment while managing time effectively is essential.

Collaboration is key to our gallery’s success, and the ideal candidate will work well both independently and in close coordination with various departments. Reporting directly to the Directors, and Partners, the Registrar will play a crucial role in supporting our small team. A positive attitude and an enthusiastic approach to daily tasks are a must.

Must have valid Driver’s License and ability to travel to storage locations, artist studios, and vendors.