Greet visitors, students, faculty and visitors courteously; answer questions, give directions and monitor visitor access

Answer the main line for the institution, and route calls to appropriate departments or persons, retrieve messages from general voice mail box and distribute accordingly

Perform general office duties such as generate postage, shipping, receiving, distributing mail and faxes, filing, photocopying, collating, ordering office supplies, and facilitating office machine maintenance and repair service

Compose routine correspondence; conduct research and compile statistical reports as needed

Generate ID cards and maintain building access card system, and issue parking passes, work with Security to monitor parking passes

Coordinate SCI-Arc’s Campus Dog Policy and registration process; keep a database of approved dogs on campus.

Assist with annual tuition survey of peer institutions.

Work with Registrar to schedule classrooms each semester; maintain classroom charts and update staff calendar

Daily pre-office opening, monitoring of Staff and Faculty break rooms; order supplies, make morning coffee, assess for maintenance needs

Support with annual events such as Graduation, Spring Show, and Main Event as needed

Handle information management in emergency situations

Communicate to facilities and maintenance crew regarding issues, cleaning, or maintenance needs brought to your attention

Schedule food trucks weekly for student population

Other duties as assigned

High School Diploma required

Minimum 2 years of administrative experience in a customer-oriented environment

Proficient with Microsoft Word, Excel, and Outlook

Customer service demeanor, pleasant phone manner and an understanding of the role of customer service in the success of the institute are essential

Must possess great verbal and written communication skills

Ability to multi-task successfully

Demonstrate flexibility with changing priorities

Experience with multi-line phone systems preferred