Phillips@THEARC Operations and Administrative Management:

Manage day-to-day operations at Phillips@THEARC in coordination with Building Bridges Across the River and The Phillips Collection’s central operations team.

Supervise and set expectations for the Community Engagement Assistant and contract staff, ensuring smooth execution of programs, projects, and exhibitions.

Maintain operational systems such as contract services, pay requestions and facility operations developed in collaboration with the Director of Public Programs and Phillips@THEARC.

Provide budget management and oversight for Phillips@THEARC.

Develop and manage programmatic budgets, ensuring financial accountability and alignment with strategic priorities.

Oversee gallery installation and art workshop logistics including contracts, artwork delivery and pickup, installation, and gallery maintenance.

Coordinate operational needs for programs at Phillips@THEARC, including scheduling, staffing, setup/breakdown, catering, and technical requirements.

Maintain up-to-date records of inventory and space usage in collaboration with relevant staff.

Compile and contribute data for institutional reporting, evaluation, and strategic assessment.

POSITION REQUIREMENTS & QUALIFICATIONS:

Bachelor’s degree, master’s preferred, with 3-5 years of experience developing, managing, coordinating, and implementing public programs for a museum or equivalent cultural/non-profit institution.

Strong interest in and familiarity with museums, art, education, and visual culture.

A track record of successful event planning and execution (coordinating with external partners and day-of management experience).

Demonstrated experience with engaging diverse audiences/stakeholders/constituencies.

Demonstrated experience working with multiple age groups ranging from youth to adult programs.

Demonstrated interest or experience in event production or cultural programming.

Budget, contract, and payment requisition management.

Ability to lead, manage, delegate, and juggle multiple priorities and simultaneously meet deadlines.

Ability to maintain big picture programming initiatives while maintaining minute details regarding specific programs.

Superior interpersonal skills to work with a broad range of people with an instinct for collaboration

Excellent organizational and communication skills.

Commitment to high-quality public engagement and a passion for the arts and culture sector.

PHYSICAL REQUIREMENTS:

On occasion, depending on the tasks, you may need to lift boxes, tables, chairs, or other items, potentially up to 30 lbs. with assistance. Reaching items, arranging displays, or setting up décor/signage can be a frequent part of the job. Bending and stooping may be necessary for setting up tables, adjusting décor/signage, or cleaning up.