• Provide strategic and operational leadership for the Foundation’s archives, including planning, budgeting, staffing, and reporting.

• Advance access to and engagement with archival collections through the development of researcher services, educational initiatives, and other mission-aligned programs; provide advanced reference support as needed.

• Supervise archival staff, interns, contractors, and project-based consultants.

• Develop, implement, and assess policies, procedures, and workflows related to archival operations, researcher access, and records stewardship.

• Guide appraisal, preservation, access, and stewardship decisions for archival collections and institutional records.

• Oversee archival processing activities and establish priorities for arrangement, description, preservation, digitization, and access projects.

• Administer and maintain archival systems and repositories, including ArchivesSpace, Archive-It Vault, and related preservation and access platforms.

• Develop and maintain workflows for born-digital archives, web archives, and digital preservation activities.

• Collaborate with collections staff to support connections between archival resources, artwork records, exhibition histories, and related research tools.

• Maintain exhibition history authority records and related archival data in support of research, publications, and future catalogue raisonné initiatives.

• Oversee archival facilities and storage environments to ensure appropriate preservation conditions, security, and environmental stability.

• Manage archival vendors, preservation consultants, and related service providers.

• Collaborate with the Director of Administration and Operations on matters relating to institutional records stewardship, archival transfer, and long-term preservation.

• Collaborate with Foundation staff, consultants, and vendors on information management and digital asset initiatives to ensure archival and preservation requirements are represented.

• Perform other duties and special projects as assigned in support of the Foundation’s mission.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of archival standards, descriptive metadata practices, and best practices, including DACS, EAD, Dublin Core, authority control, and related guidelines pertaining to description, access, preservation, and security.

• Experience writing, implementing, and assessing policies and workflows related to the management of physical and digital collections.

• Demonstrated experience administering or working extensively with ArchivesSpace or comparable archival management systems.

• Demonstrated experience with digitization projects, born-digital archives, and digital preservation.

• Knowledge of 20th- and 21st-century art and experience with artists’ archives preferred.

• Proficiency in FileMaker Pro and other database platforms, Microsoft Office applications, and Mac and PC computers; strong technical ability to evaluate and learn new software to support innovative strategies for preserving and cataloging archival materials.

• Strong decision-making, problem-solving, project management, and time-management skills, with the ability to prioritize and manage multiple assignments and deadlines within a fast-paced, dynamic environment.

• Excellent written and verbal communication skills.

• Active participation in the archives profession preferred.

• Self-motivated, highly organized, with the ability to work both independently and collaboratively in a team environment.

QUALIFICATIONS

• Master’s degree in Library Science, Information Studies, or a related field, with a concentration in archives management preferred, or an equivalent combination of relevant education and work experience.

• Seven or more years of progressively responsible archival experience, including experience managing archival projects, digital preservation initiatives, systems, staff, or contractors.

SCHEDULE, WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

• Position works in our Los Angeles location (Highland Park) during standard business hours Monday to Friday, 9 am – 5 pm and may require travel to storage facilities and other venues with which the Foundation does business.

• Periodically may require lifting, moving 40lb. boxes.

• Must possess a valid driver’s license

• This position will require a background check and professional references.