Professional Fine Art Services is looking to hire a full time administrative assistant and logistic coordinator to join our team! This position will give you the opportunity to interact with highly reputable artists, gallerists and museum executives alike. This position will handle and document all incoming and outgoing artwork as well as assist management with day to day operations. This position is also responsible for managing and maintaining all inventory. The ideal candidate is a fast learner and self starter who is responsible and detail oriented. Minimum of 2-3 years office experience required and experience in the arts industry preferred.
Responsibilities
Duties and Responsibilities:
Receive, record and document all incoming and outgoing artwork through Wrklst software
Prepare release forms for incoming and outgoing artwork
Assist with client consultations, help with measuring works and recording notes
Photograph all inventory and perform condition reports
Provide an excellent customer service experience for all clients
Assist with managing and coordinating schedules for management and client appointments
Keep business files organized and up to date
Manage phone calls, emails and client questions
Provide administrative support including taking notes during meetings, managing files, preparing estimates and invoices
Purchase office supplies and other materials as needed
Requirements
Qualifications and Position Requirements:
Minimum of 2 years customer service and office experience required
Experience within the art industry a plus
Bilingual in English and Spanish a plus
Ability to adapt to a changing environment and handle multiple priorities.
Excellent communication, writing and analytical skills
Proficient in Apple software, Google Suites, Excel, Outlook, Icloud calendar, etc
Ability to commute/relocate to Monterey Park, CA: Reliably commute or planning to relocate before starting work (Required)
Benefits:
401(k) matching
Paid time off
Schedule:
8 hour shift
Monday to Friday
How to Apply
Please send a copy of most recent resume and cover letter in PDF format via email.
*Experience in Fine Art/Administration preferred
Tags
Posted on March 28