Executive Assistant | Job #8825

Murk & Co

An established contemporary art gallery in Chelsea with a sister gallery in Europe seeks an Executive Assistant to support the Owner and Vice President. The successful candidate will assist the owner in their day-to-day activities, provide administrative support, and serve as a key liaison between the owner, artists overseen by the VP, and other members of staff. The candidate should be a multi-tasker, organized, detail-oriented and able to excel in a fast-paced environment. The gallery provides a supportive and dynamic work environment run by a close-knit team and is looking for someone with 2-4-years of experience in a similar support role. No previous gallery experience is required, but knowledge of the contemporary art world is preferred.

Responsibilities
  • Schedule/confirm appointments, and organize VP’s calendar and call list

  • Track all mail and email sent to VP and ensure they are replied to

  • Make travel arrangements and generate detailed itineraries, confirming appointments while the VP is traveling

  • Liaise with artists and clients on behalf of VP as needed

  • Draft owner’s correspondence, update and maintain owners contacts

  • Assist VP with all sales and post-sales administration, including drafting and tracking offers; making PDFs, preparing sales presentations and sales outreach; sales presentations; arranging viewings; facilitating invoices; tracking outstanding payments, production status, and shipping arrangements; and other tasks as needed

  • Liaise with artists in VP’s care including keeping track of inventory, studio visits, art fair deadlines and exhibitions

  • Organize and manage events at the gallery including guest lists and RSVP’s

  • Research and track all works by gallery artists that are coming up at auction

  • Assist with additional administrative work as needed

  • Provide back up for owner while traveling as needed

  • Compile market or institutional information that can assist in sales

  • Research and prepare insurance appraisals for clients

  • Any other duties as reasonably required by the VP

Requirements

Be extremely detail-oriented and organized

  • Strong written and verbal communication and interpersonal skills

  • Excellence at meeting deadlines and working under pressure

  • Ability to anticipate and meet the needs of the VP

  • Be proactive and persistent in seeking out more information or clarification to complete projects in a timely manner

  • Demonstrate excellent follow-through

  • Demonstrate initiative and ability to “self-manage”

  • Be collegial, flexible, calm and poised under pressure

  • Strong office computer skills including specific knowledge of Microsoft Office applications including Word, Excel, and PowerPoint required

  • Knowledge of Sketch Up and In Design a plus

  • Experience with Artlogic essential and Adobe Photoshop preferred

  • Fluency in Spanish and/or Portuguese a plus

How to Apply

Submit a cover letter and resume to recruiting@murkandco.com with “jobs.art, Executive Assistant, Job #8825” in the subject line.

Contact
Posted on March 28