Maintaining a culture of belonging is important to us—we strive for a workplace where every single team member feels valued, supported, and heard. We believe in the power of creativity and seek opportunities for connection, collaboration, and learning between cultures and communities. We are committed to championing policies and practices that promote diversity, foster cultural equity, and sustain an environment of inclusivity. The Gallery is an equal opportunity employer and makes employment decisions on the basis of merit, qualifications, and abilities. The Gallery does not discriminate, and does not permit discrimination against its employees, interns, volunteers, or applicants. We recognize our strengths lie in the broad range of individuals who contribute their time and talents to our mission, and we pledge to create a safe, accessible, and inclusive place to work.

The Gallery’s consistent growth, developed in tandem with its artists’ ambitions, occurs through the unique participation and contribution of each employee. We look for colleagues who are the most driven, the most talented, and the most creative. Every member of the Gallery’s team should aim for excellence and ingenuity, surpassing challenges and discovering new possibilities together. We value long-term commitment and loyalty, and in turn provide avenues for career advancement across all departments.

PRIMARY RESPONSIBILITIES:

• Produce, manage, and lead the planning and execution of all private events held at the Los Angeles gallery or offsite, including private artist dinners (such as post-opening dinners, art fair dinners, and client/VIP dinners, etc.), large-scale gallery events, and other events as necessary

• Create project timelines and event management documents to ensure planning and execution is on time and streamlined

• Supervise gallery staff as needed in the planning and execution of event-related tasks and day-of event execution

• Ensure cross-departmental communication and collaboration in the planning, scheduling, and execution of private events

• Supervise and manage event execution/load out, internal staff, and external vendors, acting as onsite event lead for all in-person events

• Develop and manage budgets and invoicing for all events, securing approvals from Directors and submitting accurate invoices for payment in a timely manner

• Secure and negotiate multiple bids for services, contractors, supplies, equipment, etc. to ensure costs are in budget

• Manage event invitation process from start to finish, including invitation design and printing, and overseeing gallery staff in the management of guest lists and RSVPs, seating charts, and name place cards, etc.

• Monitor and ensure the safety of artwork and guests during all events held at the LA gallery and at offsite events

• Secure event insurance riders as needed

• Conduct post-event evaluations to provide key learnings and insights to continually improve the gallery’s events and programs

• Secure permitting as needed for gallery events and stay up to date on all city, county, and state laws and regulations governing events, including permitting, sound ordinances, and parking

QUALIFICATIONS:

Our ideal candidate is highly detail-oriented and creative with exceptional organizational skills; an excellent verbal and written communicator; and possesses the ability to work successfully in a fast-paced, deadline-driven environment. We seek candidates who are extremely self-motivated, responsible, and efficient, and who hold a sincere appreciation for and experience with navigating diverse cultural spaces. In addition:

• Knowledge of and/or passion for contemporary art and culture required

• A successful record of demonstrable accomplishments in envisioning, implementing, and managing high-level special events and programs preferred

• At least three (3) years of experience in event management strongly preferred; at least five (5) years welcomed

• At least one (1) year of experience working at a contemporary art gallery and/or contemporary art museum preferred

• BA in a related field preferred, but consideration is given to candidates with related education and experience

• Ability to develop robust, effective, and clear event timelines with accompanying visual aids and documentation

• Proven fluency in budget preparation, management, reporting, and cost control

• Skills in a Mac-based environment preferred, including: Google Suite (Gmail, Calendar, Sheets) and Microsoft Office Suite (Word, Excel, PowerPoint)

• Skills in the Adobe Creative Suite (Acrobat, Photoshop, Illustrator) welcomed

• Experience using project management software such as Asana or Basecamp preferred

• Experience using mail merge software such as Yet Another Mail Merge (YAMM) and event RSVP/check-in software such as Zkipster preferred

• Basic knowledge of databases such as Artlogic or similar preferred

• Fluency in multiple languages welcomed

• Reliable means of transportation to facilitate in-town travel for event tasks and onsite event supervision

• BIPOC and LGBTQIA+ candidates are strongly encouraged to apply

COMPENSATION & BENEFITS:

• This is a full-time salaried position that is based in LA.

• The pay scale for this position is $65,000-$85,000. Salary offers are based on a range of factors including but not limited to experience, relevant skills, training, education and internal equity.

Benefits for full-time employees, following a waiting period, include:

• Premium PPO or HMO medical insurance (fully subsidized, at no cost to employee)

• Vision insurance (fully subsidized, at no cost to employee)

• Dental, long-term disability, and voluntary life insurance

• Paid personal and vacation days (starting at 13 days annually, increased over time)

• Paid sick time (6 days annually)

• Paid holidays and floating holidays (10 days annually)

• Paid gallery closures

• Paid family leave

• Participation in a 401k retirement plan (with employer contribution)

ADDITIONAL DETAILS:

• This position is based in Los Angeles, CA.

• Regular in-person work required.