Key Duties and Responsibilities:

Departmental Leadership & Team Management:

• Lead, mentor, and manage Registration Department staff, fostering a high-performance, collaborative team environment.

• Ensure that the gallery’s establish standard operating procedures (SOPs) for inventory tracking, condition reporting, artwork handling, and database management are up to date and in practice.

• Oversee workflow distribution and project priorities across the registration team to ensure seamless support for gallery exhibitions, art fairs, and sales transactions.

• Conduct annual performance evaluations, handle professional development, and drive talent retention within the department.

Logistics & Supply Chain Governance:

• Direct global logistics strategies for complex incoming and outgoing artwork movements between gallery sites, artist studios, clients, museums, art fairs, and external vendors.

• Serve as the senior escalation point for high-stakes, time-sensitive, or complex international shipping and logistical challenges.

• Negotiate master service agreements, terms, and preferred pricing with domestic and international freight forwarders, fine art handlers, crating companies, and conservators.

Risk Management & Compliance:

• Direct compliance for international trade regulations, customs clearances, Temporary Admission (TA) bonds, CITES permits, and foreign/domestic tax/tariff structures.

• Oversee annual and ongoing inventory audits across all physical locations (gallery spaces, primary vaults, off-site storage, and consignment sites).

• Work with Director of Operations on fine art insurance policies, transit coverage, site risk assessments, and claims.

Financial & Operational Oversight:

• Formulate and manage the annual Registration Department budget; conduct regular cost analysis and financial reviews with executive leadership.

• Authorize departmental expenditures, review high-value invoice approvals, and optimize gallery operational costs.

• Partner with Gallery Sales Directors, Director of Operations and the Chief Preparator to align logistics with exhibition schedules, fair production, and artist requirements.

Desired Skills and Experience:

• BA or MA in Art History, Museum Studies, Arts Administration, or a related field preferred.

• Minimum 7–10 years of fine art registration experience in a commercial gallery or major arts institution, with at least 2–3 years in a direct supervisory/department head role at a commercial gallery.

• Deep knowledge of global art logistics, international customs procedures, tax/tariff compliance, fine art insurance, and preservation standards.

• Expert proficiency with fine art management software (ArtBase, Artlogic, or similar) and advanced database reporting.

• Working knowledge of Mac, Google Workspace, Microsoft Office Suite, and Adobe Acrobat

• Demonstrated leadership, personnel management, budget development, and vendor negotiation skills.

• Calm under pressure with superior problem-solving, crisis management, and decision-making capabilities.

Direct Reports:

• Registrar

Compensation & Benefits:

• This is full-time, exempt position, Monday – Friday, with flexibility needed one some evenings and weekends for art fairs and specials events. Salary range of $100,000 - $120,000 per year, depending on experience, including a comprehensive benefits package.

Physical Requirements:

While performing the duties of this job, the employee is frequently required to do the following:

• Sedentary work that requires primarily sitting and standing.

Work Environment:

• Typically, indoors in an office type environment

• Some offsite travel and/or errands

• After hours and weekend work required as needed for exhibitions, art fairs, and related events